ISO 45001 - Occupational Health and Safety Management System

Strengthen workplace safety, prioritize employee well-being, and unlock trust, compliance, and organizational resilience

What is ISO 45001?

ISO 45001 is a globally recognized standard for occupational health and safety management systems (OH&S). It aids organizations in ensuring a safe and healthy work environment, complying with legal and regulatory requirements. The standard establishes a systematic approach to managing and improving occupational health and safety, reducing risks, and enhancing overall workplace safety.

It’s your key to instilling confidence in employees and strengthening your business’s commitment to occupational health and safety practices.

Who is ISO 45001 for?

The ISO 45001 certification is adaptable and highly beneficial for various organisations, with a particular emphasis on:

  • Small to Medium-Sized Enterprises (SMEs): Businesses looking to fortify workplace safety and reduce occupational health and safety risks can benefit significantly from ISO 45001.
  • Technology and IT Service Providers: Standardising and enhancing the delivery of secure workplace safety measures.
  • Healthcare Technology Solutions: Ensuring the safety and security of patient data and digital health services.
  • Educational Technology Providers: Maintaining a high standard of secure technology services, from admissions to online learning platforms.
  • Government Agencies: Assisting in providing more secure and reliable occupational health and safety services to employees.
  • Not-for-Profit Organisations: Even without a profit motive, organisations benefit from the efficiency and stakeholder confidence that comes with ISO 45001 certification.
  • Companies Focusing on Employee Well-being: ISO 45001 is globally recognised, facilitating the creation of a safe work environment and prioritising employee well-being.
  • Start-ups Prioritising Workplace Safety: Having an OH&SMS in place from the beginning can be a valuable selling point to both investors and employees.
  • Industries with Strict Health and Safety Regulations: Sectors where occupational health and safety regulations are stringent, ISO 45001 is critical.

In essence, any organisation aiming to strengthen its commitment to occupational health and safety, reduce workplace risks, and increase employee trust can benefit from ISO 45001 certification. It transcends specific industries or business sizes, focusing on an organisation’s commitment to a set of principles ensuring a vigilant approach to workplace safety.

Key Benefits of ISO 45001

√ Boost Revenue by fostering trust and credibility with employees and stakeholders through a commitment to occupational health and safety.

√ Mitigate financial risks by creating a safe work environment, reducing the likelihood of accidents, injuries, and associated costs.

√ Unlock opportunities for business growth by qualifying for contracts with organizations that prioritize stringent occupational health and safety standards, including government agencies and those with elevated compliance requirements.

ISO logos ISO 9001, 45001, 14001

Examples of ISO-Certification logos

Did you know? Each third-party auditing party has their own unique logo.

ISO 45001 Principles

  • Risk Assessment and Management
  • Leadership Involvement:
  • Asset Management
  • Access Control:
  • Security Policy
  • Continuous Improvement:
  • Information Security Awareness and Training:
  • Incident Response and Management
  • Communication
  • Supplier Relationships

Contact us for more info and see it in action!

Discover how our solution drives quality, efficiency, and profitability for your business.

Deep Dive: Your Comprehensive Guide to ISO 45001

What is ISO 45001?

ISO 45001 serves as your business’s advocate for occupational health and safety, globally recognised for enhancing workplace safety and prioritising employee well-being. This certification is a commitment to maintaining the highest levels of occupational health and safety, resilience, and compliance.

Key Takeaways:

  • Workplace Safety Fortification: ISO 45001 ensures your workplace safety measures meet stringent standards—a stamp of approval crucial for creating a safe work environment, especially for contracts with government bodies and larger organisations.
  • Global Trust: ISO 45001 certification opens doors to new markets and international opportunities, providing a globally recognised stamp of assurance for prioritising employee well-being.
  • Employee-Centric Safety: At its core, ISO 45001 enhances trust with employees by prioritising their safety, leading to increased satisfaction, sustained positive work relationships, and a safe working environment.
  • Continuous Safety Enhancement: ISO 45001 mandates ongoing management and improvement, ensuring certified businesses are always at the forefront of occupational health and safety.

Whether you’re a small business owner aiming to bolster workplace safety or an employee seeking a secure work environment, ISO 45001 stands as your ally, a beacon of resilience you can rely on.

Key Principles of ISO 45001

Risk Assessment and Management:

  • Identify and manage occupational health and safety risks. 🚨

Leadership Involvement:

  • Demonstrate leadership commitment to occupational health and safety. 🌐
  • Establish an occupational health and safety management system (OH&SMS). 📊

Workplace Asset Management:

  • Identify and manage workplace assets essential for ensuring health and safety. 💼
  • Establish protocols for the maintenance of safety equipment and critical emergency assets.

Access Control:

  • Implement robust access control measures for hazardous areas and sensitive equipment. 🔐
  • Regularly review and update access permissions in alignment with changing roles. 🔄

Health and Safety Policy:

  • Develop and communicate a comprehensive health and safety policy aligned with legal requirements. 📜
  • Regularly review and update the policy to reflect changes in the workplace environment.

Continuous Improvement:

  • Establish mechanisms for ongoing monitoring and evaluation of health and safety performance. 📈
  • Encourage employee involvement in identifying areas for improvement and implement corrective actions.

Occupational Health and Safety Awareness and Training:

  • Provide comprehensive training programs to enhance employee awareness of health and safety risks. 📣
  • Regularly review and update training programs to address emerging risks.

Incident Response and Management:

  • Develop clear procedures for reporting and responding to incidents. 🚑
  • Conduct thorough investigations of incidents to identify root causes and prevent recurrence.

Communication:

  • Establish effective channels for communicating health and safety information. 🗣️
  • Encourage open communication to promptly address emerging health and safety concerns.

Supplier Relationships:

  • Evaluate and manage the security of information handled by external parties. 🤝
  • Define security requirements in supplier contracts. 📑

Who is ISO 45001 for?

The ISO 45001 certification is adaptable and highly beneficial for various organisations, with a particular emphasis on:

  • Small to Medium-Sized Enterprises (SMEs): Businesses looking to fortify workplace safety and reduce occupational health and safety risks can benefit significantly from ISO 45001.
  • Technology and IT Service Providers: Standardising and enhancing the delivery of secure workplace safety measures.
  • Healthcare Technology Solutions: Ensuring the safety and security of patient data and digital health services.
  • Educational Technology Providers: Maintaining a high standard of secure technology services, from admissions to online learning platforms.
  • Government Agencies: Assisting in providing more secure and reliable occupational health and safety services to employees.
  • Not-for-Profit Organisations: Even without a profit motive, organisations benefit from the efficiency and stakeholder confidence that comes with ISO 45001 certification.
  • Companies Focusing on Employee Well-being: ISO 45001 is globally recognised, facilitating the creation of a safe work environment and prioritising employee well-being.
  • Start-ups Prioritising Workplace Safety: Having an OH&SMS in place from the beginning can be a valuable selling point to both investors and employees.
  • Industries with Strict Health and Safety Regulations: Sectors where occupational health and safety regulations are stringent, ISO 45001 is critical.

In essence, any organisation aiming to strengthen its commitment to occupational health and safety, reduce workplace risks, and increase employee trust can benefit from ISO 45001 certification. It transcends specific industries or business sizes, focusing on an organisation’s commitment to a set of principles ensuring a vigilant approach to workplace safety.

Key Benefits of ISO 45001 - Occupational Health and Safety Management System (OHSMS)

Cost Savings and Financial Stability

  • Proactively manage workplace risks to reduce financial impact.
  • Avoid costs related to accidents, injuries, and legal fees.
  • Enhance productivity and employee morale for long-term stability.

Time Efficiency and Operational Continuity

  • Streamline health and safety processes for time savings.
  • Ensure continuous operations with fewer disruptions.
  • Redirect time saved on incident management to core functions.

Enhanced Employee Well-being and Productivity

  • Prioritize employee health, reducing absenteeism.
  • Cultivate a positive workplace culture for higher morale.
  • Foster a secure environment, boosting overall productivity.
Additional Features & Benefits
FeaturesBenefits
✅ Comprehensive Risk Management– Proactive identification and mitigation of workplace risks. – Reduction in financial impact from accidents and injuries.
✅ Efficient Incident Response and Management– Streamlined processes for faster response and resolution. – Minimized downtime and operational disruptions.
✅ Regulatory Compliance– Ensures adherence to health and safety regulations. – Avoidance of penalties and legal issues.
✅ Employee Training and Awareness Programs– Increased awareness of occupational health and safety. – Enhanced employee competence and preparedness.
✅ Positive Workplace Culture– Improved employee morale and job satisfaction. – Higher retention rates and recruitment appeal.
✅ Continuous Improvement Practices– Ongoing enhancement of health and safety measures. – Adaptability to evolving workplace conditions.
✅ Supplier Relationships Management– Evaluation and management of external party security. – Enhanced security throughout the supply chain.
✅ Global Recognition– Access to new markets and international opportunities. – Increased trust and credibility with stakeholders.
✅ Cost-effective Health and Safety Measures– Reduced financial impact from accidents and injuries. – Long-term cost savings through efficient safety practices.
✅ Employee Well-being Focus– Prioritization of employee health and safety. – Positive impact on overall workforce well-being and productivity.

 

What is an Occupational Health and Safety Management System (OHSMS)?

An Occupational Health and Safety Management System (OHSMS) is a comprehensive framework designed to prioritize workplace safety, enhance employee well-being, and ensure compliance with health and safety standards. It serves as the advocate for the occupational health and safety of an organization’s operations, providing a structured approach to achieving health and safety objectives.

FeaturesBenefits
✅ Document Control– Centralises essential health and safety information, reducing the risk of errors and ensuring compliance with safety standards.
✅ Process Management & Automation– Improves operational efficiency by automating manual tasks, freeing up time for core business activities.
✅ Risk Management– Simplifies the identification and management of occupational health and safety risks, ensuring ongoing compliance.
✅ Data Analytics and Reporting– Facilitates data-driven decision-making, providing actionable insights for continuous improvement in workplace safety.
✅ Non-conformance Management– Identifies, documents, and addresses deviations from established health and safety standards and procedures.

 

What is the Relationship Between an OHSMS and ISO 45001 Certification?

An Occupational Health and Safety Management System (OHSMS) is essentially the framework that helps manage an organization’s health and safety processes, from workplace well-being to risk management. It comprises policies, processes, and procedures required for planning and execution in the core health and safety areas of an organization.

ISO 45001, on the other hand, is an international standard for occupational health and safety management. When your business becomes ISO 45001 certified, it means your OHSMS meets the stringent requirements of the standard. In simpler terms, ISO 45001 certification is like a seal of approval for your OHSMS.

Key Takeaways:

  • Your OHSMS is the How: It’s the system you use to maintain and enhance health and safety in your organization. The right tools, in the right processes, in the right location.
  • ISO 45001 is the What: It’s the standard your OHSMS is measured against. It outlines the criteria an OHSMS must meet for a business to be considered compliant with high-quality health and safety practices.
  • Certification Validates Your Efforts: When you achieve ISO 45001 certification, it’s an external validation that your OHSMS is robust and effective. It communicates to your employees, suppliers, and stakeholders that you are dedicated to health and safety.

They Work Hand-in-Hand: Your OHSMS is the practical implementation of health and safety in your business. ISO 45001 certification ensures that this implementation meets international standards. One is the tool, and the other is the benchmark.

What is the certification process for ISO-45001?

Gaining an ISO certification entails a two-stage third-party audit process. Initially, an internal audit is conducted to ascertain conformity to the standard, followed by an external audit carried out by a certified body. Upon successful completion of these audits and addressing any identified issues, organisations are granted certification which is valid for three years, with a surveillance audit conducted annually. QMAus provides ongoing support, if required, to ensure ongoing compliance.

5 Steps to ISO-Certification:

Your Title Goes Here

Your content goes here. Edit or remove this text inline or in the module Content settings. You can also style every aspect of this content in the module Design settings and even apply custom CSS to this text in the module Advanced settings.

#1 - Install Management System (eg QMS/ISMS/OHSMS)

Quality Management Australia will install your system and begin the steps to move into Stage 1.

Timeframe | Installed in a few days.

#2 - 'Stage 1' - Readiness Audit

The Stage 1 Audit is a preliminary evaluation of your organisation’s current processes and their alignment with ISO standards. It identifies areas for improvement and prepares your business for the comprehensive Stage 2 Audit. This initial stage ensures your readiness for compliance and sets the groundwork for successful certification.

Timeframe |  Can be booked as your management system (QMS) is being installed.

#3 - 'Stage 2' - Certification Audit

In the Stage 2 Audit, an in-depth review of your systems against ISO standards by the external auditor, focusing on the implementation and effectiveness within your business operations.

This critical phase highlights your commitment to quality and efficiency, and shows you fixed any issues identified in stage 1.

Timeframe| As early as 6- weeks, depending on the auditor and time to fix non-conformances.

#4 - Surveillance Audit

⏲️Timeframe | Yearly

📈A surveillance audit is an external check of an organisation’s compliance with a certain standard, such as ISO 9001 or ISO 27001. It ensures that your organisation maintains the quality or security level required by the standard

Our team and system can assist with this process.

 

#5 - Re-certification Audit

This needs to be completed before the expiry date. 

Timeframe | Reoccuring every 3 years

How we get you certified, stress-free

Since 2010 we have helped hundreds of SMEs achieve their ISO-certification. Our tailored approach means you get a solution that fits your business needs.

We Do the Heavy Lifting for You

We understand that implementing a Quality Management System can be a daunting task. That’s why we don’t just provide the system; we also assign a dedicated ‘Business Improvement Manager’ to work alongside your team. From initial assessment to certification and beyond, we are with you every step of the way, ensuring a smooth and successful implementation.

Seamless Integration and Future-Proof Technology

Our Quality Management System isn’t a one-size-fits-all solution. It’s designed and updated by our in-house team of experts, ensuring that you’re always benefiting from the latest best practices in the field. Built on the latest Microsoft frameworks, our system is not only robust but also highly adaptable. Whether you’re integrating with existing software or planning for future scalability, our system is designed to fit seamlessly into your business operations.

 

Common ISO-Certification Myths Debunked

Your Title Goes Here

Your content goes here. Edit or remove this text inline or in the module Content settings. You can also style every aspect of this content in the module Design settings and even apply custom CSS to this text in the module Advanced settings.

Myth: Certification is too expensive

Fact: The return on investment from improved efficiency will outweigh the initial cost.

Myth: Certification is too complex

By yourself, perhaps, however with our system and your assigned consultant, we simplify the process for you.

Myth: It takes too long

Fact: Typically it can take 3-6 months going it alone. By utilising our solution we can reduce the time to 6-8 weeks. Our system can be installed and set up in a few days.

Myth: ISO Certification is Only for Large Corporations

Fact: ISO certifications are applicable and beneficial for businesses of all sizes. While larger corporations may pursue ISO certifications, small to medium-sized enterprises (SMEs) can also gain substantial advantages. ISO standards provide a structured framework that helps SMEs enhance operational efficiency, gain customer trust, and access new markets. The flexibility of ISO standards allows businesses to tailor the implementation to their scale and needs.

Myth: ISO Certification is Only About Compliance, Not Business Improvement

Fact: While implementing ISO standards requires dedication, the process is designed to be manageable and adaptable to the organisation’s pace. ISO certification is not a one-size-fits-all approach; it allows businesses to implement changes gradually and at a comfortable pace. Many organisations find that the improvements made during the certification process lead to increased efficiency and effectiveness. With the right guidance and commitment, achieving ISO certification can be a structured and rewarding journey toward operational excellence.

Ready to find out more?

Talk to one of our team to find discuss the specific benefits to your business and how we can tailor a solution that fits your goals.